NORTH HILLS SQUARES

Home
2018 Club Dance Schedule April to Aug.
 
 
 
 

 

CLUB CALLER & CUER
CLUB OFFICERS
INSTRUCTOR
NHS' CONSTITUTION AND BYLAWS as of 9/30/08
Club Photo Album
MAP - NORTH HILLS SQUARES
Related Links
Contact Us

NORTH HILLS SQUARES CONSTITUTION AND BYLAWS

AMENDED 09/30/08

NAME: The name of the organization shall be NORTH HILLS SQUARES.

 PURPOSE: The purpose of the club is to engage in and promote Modern Western Square

Dancing.

MEETINGS:

A. Regular board meetings will be held at such times as designated by the Executive Committee.

1. Voting on resolutions shall be confined to the elected officers present, with the advisor voting in case of a tie. The advisor couple is entitled tone vote. Other officers are entitled to one vote per person.

B. General Membership Meetings will be held in spring and fall with the spring meeting being designated as the Annual Meeting and time for elections.

1. General Membership Meeting must be announced at least two regular dances preceding the scheduled meeting night.

2. A quorum of ¼ of the current club membership must be present.

3. Each member is entitled to one vote.

 

C. Proposed amendments shall be submitted to the general membership, in writing, by the Executive Committee two consecutive weeks prior to the General Membership Meeting for a vote. These can be passed by a majority vote of the members present at that meeting.

D. Roberts Rules of Order shall be followed in conducting Executive & General meetings.

E. Club delegates to the Western Pennsylvania Square & Round Dance Federation should be encouraged to attend the Executive Committee meetings.

 MEMBERSHIP

A. Membership shall be open to any Modern Western club level square dancer.

B. Beginning dancers will be welcomed at prescribed time periods. Non-dancers will be welcomed as observers only. Members should not encourage their dancing as this only results in confusion for the other couples in the square.

C. All club members are expected to serve on committees and/or as officers.

OFFICERS:

A. Elected officers shall be: President, Vice-President, Secretary, and Treasurer…who, along with the immediate Past President, as advisor, shall constitute the Executive Committee.

1. Should the office of President become vacant for any reason, the Vice-President will assume the office. Should any other office become vacant, the Executive Committee will appoint a replacement for that office.

B. Each office shall be filled by one or two member couples or one or two member persons, sharing responsibilities designated for that particular office.

C. A Nominating Committee, appointed by the President, shall present a slate of candidates for each office prior to the Annual Membership Meeting in the spring, at which time elections will be held. Nominations will also be accepted from the floor. Newly elected officers will assume duties after installation at the last regular dance in May.

D. Elected officers shall be eligible to succeed themselves in any given office.

 DUTIES OF THE OFFICERS:

A. President:

1. Assume over all responsibility of the club.

2. Appoint committee chairpersons as soon as possible after election.

3. Preside at all meetings, arrange for dance locations, secure needed contracts, and take care of any necessary correspondence. Schedule guest callers when regular caller is absent or appoint a willing club member to act as Booking Coordinator.

4. See that the Constitution and By-Laws are upheld and revised as needed.

B. Vice-President:

1. Be prepared to substitute for any officer.

2. Serve as liaison between the club and beginners’ class. Present and explain the tuition schedule and keep record of payments made…turning all monies in to the treasurer. Inform students of scheduled student dances and encourage their participation.

C. Treasurer

1. Collect admission charges and weekly raffle fees.

2. Keep a record of guests attending each dance.

3. Pay all bills and maintain financial records.

4. Submit a financial report at the spring and fall general membership meetings.

D. Secretary:

1. Keep minutes of all meetings.

2. Has responsibility of purchasing all needed kitchen supplies.

3. Be responsible for setting up kitchen duty schedules for club members and coordinating Angel schedules for new classes.

4. Is responsible for making up a club information booklet for members which includes: club roster, emergency phone chain, special dance committees, kitchen duty and weekly Angel schedules.

E. Immediate Past President:

1. Will serve as advisor to the Executive Board.

 DUES, ADMISSIONS, AND FEES:

A. Annual dues shall be set by a membership vote at a General Membership Meeting. Payment can be made in the spring, but should be paid no later than May 31st. Payment of annual dues validates membership in the club and will entitle the member to vote on all issues, receive a financial statement and enjoy other privileges. Dues payment also covers members under a USDA Insurance, and also annual membership fees to the Local and State Square Dance Federations within the state of Pennsylvania.

B. Current cost of club badges shall be borne by new dancers desiring club membership

C. Current operational expenses will determine regular weekly admission fees. These will be established by the Executive Committee and voted on at a General Membership meeting.

 

 

NORTH HILLS SQUARES
ST. PAUL'S UNITED METHODIST CHURCH
1965 FERGUSON ROAD
ALLISON PARK, PA
15101